Do Parents Have To Fill Out Forms Every Time They Register?

Do Parents Have To Fill Out Forms Every Time They Register?

Overview

No. Enrichment.kids remembers each participant's form answers and does not ask for a form again as long as:
  1. It's the same customer using the same account
  2. It's the same participant
  3. It's the same form
  4. The form's questions have not changed since they last filled it out
  5. The form is not due again under the schedule the business chose (see below)
A business can also ask you to fill out a form again after you register, for example to renew a medical form. If that happens, you get an email with a Fill out forms button.

How often a form is filled out

Each business chooses, form by form, how often its customers fill that form out. The setting is at the bottom of the form builder: This form should be filled out, with these choices:
  • every month
  • every 3 months
  • every 6 months (the default for new forms)
  • every 11 months
  • every 23 months
  • once, and never again
For example, a form that asks a child's height and weight might need filling out every 3 months, considering how quickly kids grow. A customer who registers more than 3 months after they last filled it out is asked to fill it out again.

The year-long choices are 11 and 23 months on purpose. Someone who registers for one season usually registers for the next a little under a year later, so a full 12 months would still count last season's answers as current.


Editing Forms

Businesses can edit their forms at any time. After any change to a form's questions, even a small one, every customer is asked to fill the form out again the next time they register. Answers to questions that did not change are already filled in for them to review; a question that was added or edited opens blank. A signature is never filled in from an earlier answer: whenever a form is asked again, it is signed again.

It might seem like some edits are insignificant, but imagine a question with this title:
  • "Please list adults that can pick up your child." 
  • Changed to: "Please list all adults that cannot pick up your child."
Most forms are safety-related, and if someone adds an additional safety question (or just 3 additional letters to a word, as in this example) to a form we require that customers fill it out again the next time they register.

Signed Copies

Each form a customer submits is kept as a signed record, and they are emailed a PDF copy of it. The latest version can be downloaded any time from the customer's dashboard, under the registration's View forms, and by the business from the participant's record.