Scholarships are off by default. Turn them on from the listing menu under Scholarships, or on the Scholarships step of the listing wizard, between Required Forms and Open Date. Saving that step with scholarships off completes the step.

Turning scholarships on requires at least one application form, chosen from your own organization's forms. These are the same forms you build for registration, so anything you have already written can be reused. 

For building the form itself, see How to Make a Registration Form.

Once scholarships are on, your listing page shows a Scholarships section directly above Policies, with an Apply for a Scholarship button. Applying requires a signed-in account, so the button is not part of the embedded order form on your own website; the embed links out to the listing instead. A private or draft listing cannot be applied to at all.

A new application arrives in two places: the notification bell, and the same email recipients who receive your sale notifications. Both link straight to Scholarships in your dashboard sidebar and open the application.

The Scholarships item in your dashboard sidebar carries a count of the applications waiting on a decision across all your listings, and shows nothing at zero. A listing's own Scholarships page holds only its settings: the Accept scholarship applications switch and the forms applicants fill out.

Families can submit up to 10 applications an hour, because each one emails you.

For more on the bell and who receives notification email, see Provider Notifications: Reading and Managing the Bell.

Open Scholarships from the dashboard sidebar to review applications for all your listings in one place. The page has three tabs over one table: Applications (waiting on you), Awarded, and Denied, each with its own count. On Awarded and Denied you can narrow the list by date and by listing.

Opening a row opens a drawer with the applicant's answers, read under the questions you wrote, and the application's own history: when it was applied for, when it was decided, whether it was withdrawn, and which emails went out.

Payments, refunds, and forms are not in this drawer. Those belong to a registration and stay on your roster, where you already manage them.

• One application covers one child. A parent with two children applies once per child.
• A child who already has an open application for that listing cannot be applied for again until the open one is decided or withdrawn.
• A family can withdraw a pending application themselves, from their own dashboard.

Approving an application invites the child into the sessions you select, with a price tier and one of your discount codes attached. The family receives your roster's invitation email, with one seat block per awarded session and a single link back to the cart. That link becomes one cart item per invited session, with the awarded child already selected and locked in.

Four rules govern an award:

• The award is bound to the child it was granted to. Checkout refuses the invitation for a sibling, which is what makes an award non-transferable.
• A seat is never awarded twice. If the child already holds a place in one of the sessions you are awarding -- through a live invitation, a seat an invitation became, or a registration made any other way -- that session is skipped, and you are told which.
• An award outlives its code's end date. Invitations do not expire, so neither does what they were granted with. A code past its end date still prices the seats it was awarded with, and only those.
• The family still checks out. The award sets the price; it does not create the registration. Until the family completes checkout, the place is an invitation, not a seat.
  
• Invitations can be rescinded. You can always change your mind about a scholarship - just cancel the invitation that resulted from the award and the invitation will be unusable. 

For how codes behave in a cart generally, see Creating and Managing Discount Codes.

Denying takes a short confirmation with one choice on it: whether to email the applicant. It is unticked by default, so nothing is sent unless you ask for it. You can deny several rows at once from the table; any row that is no longer waiting on a decision is left alone.

There is no free-text reason field, by design. The applicant is never shown the word denied. The card on their dashboard reads Not awarded, with one line naming you as the decider and no reason given.

That is deliberate. A family reads this on our screen, but the decision is yours and the relationship is yours. A reason typed into a form and delivered by a platform lands badly; the same reason from you, in your own words, does not. If you want to explain a decision, do it directly.

After a decision or a withdrawal, the family is free to apply again for that child.

Not every scholarship starts as an application. If you discount a place for a family you already know, there is nothing to review and nothing to approve -- but it is still aid, and most organizations have to report it.

Any discount code can carry Count this code as a scholarship. Once it does, every paid registration that used that code joins the Awarded tab as a row of its own, including registrations from past seasons. The amount the code took off counts as both awarded and received, since the family has already used it.

Two exclusions keep the totals honest. A registration that came from an application's own invitation is left out, because that award is already counted. An unpaid cart never counts. Deleting the code later does not remove what it already counted.

The Awarded tab tells you where each row came from. Awarded through reads either Application or Discount code, and Scholarship code names the code or codes on the row, so a programme run entirely on one code can be read off in one filter.

A season with both kinds of award reads like this:

Applicant B was awarded a place and has not checked out yet, so the award stands at $300.00 and nothing has been taken up. That gap between awarded and received is the number worth watching: it is the aid you offered that did not turn into a child in a seat, and it is usually worth a follow-up while the session still has room.

Turning scholarships off stops new applications at once. Everything already submitted stays reviewable, and awards already granted are unaffected.

Archiving a form has a softer effect: a form that was archived after you attached it stays attached but stops being asked for. If every form you chose has been archived, the listing stops accepting applications and the listing's Scholarships page says so. Attaching a current form starts them again.

Can one family apply for two children?
Yes, one application per child. Each is reviewed and decided on its own.

Can a family apply twice for the same child?
Not while an application is open. After a decision or a withdrawal, they can apply again.

Does an award expire if my discount code does?
No. The invitation does not expire, and the code keeps pricing the seats it was awarded with even after its end date has passed. It does not price anything else.

Can a family move an award to a sibling?
No. The award is bound to the child it was granted to, and checkout refuses it for anyone else.

What happens if the child already has a seat in a session I am awarding?
That session is skipped and you are told. The rest of the award goes through.

Do I have to tell the applicant when I do not award?
No. Emailing the applicant is a choice on the deny confirmation, and it is off unless you tick it. Either way, their card reads Not awarded with no reason.

Will my scholarship total include aid I gave before I turned this on?
Yes, if it was given with a discount code you now mark as counting toward scholarships. Past paid registrations that used the code are picked up, so your first report is not starting from zero.

Can a parent apply from the registration form embedded on my own website?
No. Applying requires a signed-in account, so the embed links out to your listing on Enrichment.kids, where the Apply for a Scholarship button lives.